This policy should also be clearly laid out for your employees so that they understand their responsibility in using their email addresses and the companys responsibility to ensure emails are being used properly. If the security of a password is in doubt, the password should be changed immediately. Compliance operations software like Hyperproof also provides a secure, central place to keep track of your information security policy, data breach incident response policy, and other evidence files that youll need to produce when regulators/auditors come knocking after a security incident. Related: Conducting an Information Security Risk Assessment: a Primer. Making information security a part of your culture will make it that much more likely that your employees will take those policies seriously and take steps to secure data. Compliance with SOC 2 requires you to develop and follow strict information security requirements to maintain the integrity of your customers data and ensure it is protected. Or otherwise violate any other (Company) policies. The purpose of this policy is to outline the acceptable use of computer equipment. This policy should establish the minimum requirements for maintaining a clean desk, such as where sensitive information about employees, intellectual property, customers, and vendors can be stored and accessed. Use of encryption should be managed in a manner that allows designated (Company) personnel to promptly access all data. Give your employees all the information they need to create strong passwords and keep them safe to minimize the risk of data breaches. The use of discrimination (including age, sex, race, color, creed, religion, ethnicity, sexual orientation, gender, gender expression, national origin, citizenship, disability, or marital status or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances) in published content that is affiliated with (Company) will not be tolerated. Download our free Acceptable Use Policy Template now. To unlock the full content, please fill out our simple form and receive instant access. While policies on a web portal will not directly stop a cyber attack, the guidance documented in these guides gives direction to an organization implementing an architecture for defense. This policy should define who it applies to and when it comes into effect, including the definition of a breach, staff roles and responsibilities, standards and metrics, reporting, remediation, and feedback mechanisms. Personnel should not have confidential conversations in public places or over insecure communication channels, open offices, and meeting places. With all of these policies and programs in place, the final piece of the puzzle is to ensure that your employees are trained on and understand the information security policy. Here are a few of the most important information security policies and guidelines for tailoring them for your organization. Public communications. copyright, fair use, financial disclosure, or privacy laws). Get our latest content sent to your inbox, 2022 All Rights Reserved. Every organization needs to have security measures and policies in place to safeguard its data. Over 100 analysts waiting to take your call right now: Please enable javascript in your browser settings and refresh the page to continue. There are a number of reputable organizations that provide information security policy templates. Equipment replacement plan. Events include, but are not limited to, the following: Personnel should not purposely engage in activities that may. 4 0 obj List all the services provided and their order of importance. Personnel should not download, install, or run security programs or utilities that reveal or exploit weakness in the security of a system. These functions are: The organization should have an understanding of the cybersecurity risks it faces so it can prioritize its efforts. Confidential and internal (Company) information should not be stored on. The key to a security response plan policy is that it helps all of the different teams integrate their efforts so that whatever security incident is happening can be mitigated as quickly as possible. Any personal use of (Company) provided email should not: Be associated with any political entity, excluding the (Company) sponsored PAC. A service charge may be assessed for access cards, security tokens, and/or keys that are lost, stolen, or are not returned. Further, if youre working with a security/compliance advisory firm, they may be able to provide you with security policy templates and specific guidance on how to create policies that make sense (and ensure you stay compliant with your legal obligations). No files or documents may be sent or received that may cause legal action against, or embarrassment to, (Company) or its customers. Creating any public social media account intended to represent (Company), including accounts that could reasonably be assumed to be an official (Company) account, requires the permission of the (Company) Communications Departments. However these industry-proven templates will help organizations to ensure they have a solid baseline for their security efforts. Personnel should not intentionally access, create, store or transmit material which (Company) may deem to be offensive, indecent, or obscene. This is also known as an incident response plan. Based on a companys transaction volume and whether or not they store cardholder data, each business will need to comply with one of the four PCI DSS compliance levels. HIPAA breaches can have serious consequences, including fines, lawsuits, or even criminal charges. Incidental use should not interfere with the normal performance of an employees work duties. When discussing (Company) or (Company) -related matters, you should: Identify yourself as an (Company) representative, and. Photographic, video, audio, or other recording equipment, such as cameras and cameras in. All personnel are required to maintain the confidentiality of personal authentication information. All hardware must be formally approved by IT Management before being connected to (Company) networks. Texting or emailing while driving is not permitted while on company time or using (Company) Only hands-free talking while driving is permitted, while on company time or when using (Company) resources. %8$@ gvvTl/{|wvfvgFC@]uYzZj*yx3>{]k5 )=7C"$S"Ev^]k[q:qC|9w`!\gU+.6s@HDy}]>BO-[|wB - !=2.l]Vp_]G| Resource monitoring software can not only help you keep an eye on your electronic resources, but it can also keep logs of events and users who have interacted with those resources so that you can go back and view the events leading up to a security issue. ISO 27001 is noteworthy because it doesnt just cover electronic information; it also includes guidelines for protecting information like intellectual property and trade secrets. As new versions of the policies are uploaded to the website we will continue to update these archives to allow users to download the most recent policies as a group or previous versions of the files via the website. Have the potential to harm the reputation of (Company). /Length1 623172 Confidential or internal information should be removed or placed in a locked drawer or file cabinet when the workstation is unattended and at the end of the workday if physical access to the workspace cannot be secured by other means. Improper use of the internet or computers opens your company up to risks like virus attacks, compromised network systems, and services, and legal issues, so its important to have in writing what is and isnt acceptable use. All (Company) assets taken off-site should be physically secured at all times. This policy should outline all the requirements for protecting encryption keys and list out the specific operational and technical controls in place to keep them safe. Providing password management software can help employees keep their passwords secure and avoid security incidents because of careless password protection. Incidental use should not result in direct costs to (Company). ISO 27001 is a security standard that lays out specific requirements for an organizations information security management system (ISMS). x|7>{N'fjI--Y1B@`L~$1! JC is responsible for driving Hyperproof's content marketing strategy and activities. While its critical to ensure your employees are trained on and follow your information security policy, you can implement technology that will help fill the gaps of human error. She loves helping tech companies earn more business through clear communications and compelling stories. Along with risk management plans and purchasing insurance policies, having a robust information security policy (and keeping it up-to-date) is one of the best and most important ways to protect your data, your employees, your customers, and your business. ISO 27001 isnt required by law, but it is widely considered to be necessary for any company handling sensitive information. Use this tool in conjunction with the project blueprint, Develop and Deploy Security Policies. Security policies are the documented standards that serve as the foundation for any organizations information security program. Piggy-backing, tailgating, door propping and any other activity to circumvent door access controls are prohibited. Please use these policy templates as a way to get your organization on the right track when it comes to full policy creation and adoption. (Identity) Its important for all employees, contractors, and agents operating on behalf of your company to understand appropriate email use and to have policies and procedures laid out for archiving, flagging, and reviewing emails when necessary. According to Infosec Institute, the main purposes of an information security policy are the following: Information security is a key part of many IT-focused compliance frameworks. An information security policy can be tough to build from scratch; it needs to be robust and secure your organization from all ends. Must not be easily tied back to the account owner by using things like username, social security number, nickname, relatives names, birth date, etc. All electronic media containing confidential information must be securely disposed. Dedicated compliance operations software can help you track all of your compliance activities, monitor your internal controls to manage cyber risk, and ensure that all controls are working consistently as they were designed so your security team can catch control failures early and remediate vulnerabilities before you experience a data breach. Systems Administrators, (Company) IT, and other authorized (Company) personnel may have privileges that extend beyond those granted to standard business personnel. Personnel should use discretion in disclosing. Certain documents and communications inside your company or distributed to your end users may need to be encrypted for security purposes. A clean desk policy focuses on the protection of physical assets and information. We hope these documents help organizations so they do not need to create their own on their own. User account passwords must not be divulged to anyone. Personnel must promptly report harmful events or policy violations involving (Company) assets or information to their manager or a member of the Incident Handling Team. Finally, this policy should outline what your developers and IT staff need to do to make sure that any applications or websites run by your company are following security precautions to keep user passwords safe. Personnel are responsible for complying with (Company) policies when using (Company) information resources and/or on (Company) time. For example, (Company) personnel should not run password cracking programs, packet sniffers, port scanners, or any other non-approved programs on any (Company), All inventions, intellectual property, and proprietary information, including reports, drawings, blueprints, software codes, computer programs, data, writings, and technical information, developed on (Company) time and/or using (Company). For instance, the SANS Institute collaborated with a number of information security leaders and experts to develop a set of security policy templates for your use. Antivirus solutions are broad, and depending on your companys size and industry, your needs will be unique. An acceptable use policy should outline what employees are responsible for in regard to protecting the companys equipment, like locking their computers when theyre away from their desk or safeguarding tablets or other electronic devices that might contain sensitive information. Personnel are responsible for the accounts assigned to them and for the actions taken with their accounts. Information must be appropriately shared, handled, transferred, saved, and destroyed, based on the information sensitivity. This disaster recovery plan should be updated on an annual basis. This policy should describe the process to recover systems, applications, and data during or after any type of disaster that causes a major outage. If youre doing business with large enterprises, healthcare customers, or government agencies, compliance is a necessity. You can get them from the SANS website. Personnel are personally responsible for the content they publish online. To establish a general approach to information security. Result in unauthorized disclosure of (Company). When publishing (Company)-relevant content online in a personal capacity, a disclaimer should accompany the content. All remote access connections made to internal (Company) networks and/or environments must be made through approved, and (Company)-provided, virtual private networks (VPNs). Use Info-Tech's Risk Assessment Policy to define the parameters of your risk assessment program, including the frequency of evaluation. Personnel should not misrepresent their role at (Company). 4\>8NXj[{q3Z}W{a~5=W4LS#`-k3t|6vzA}%Wy%sw!a Gh7Q~Nv kyYb(9'"Gw. Information created, sent, received, or stored on (Company), (Company) may log, review, and otherwise utilize any information stored on or passing through its. Personnel are expected to cooperate with incident investigations, including any federal or state investigations. While each department might have its own response plans, the security response plan policy details how they will coordinate with each other to make sure the response to a security incident is quick and thorough. Data classification plan. According to the SANS Institute, it should define, a product description, contact information, escalation paths, expected service level agreements (SLA), severity and impact classification, and mitigation/remediation timelines.. Data backup and restoration plan. The (Company) Acceptable Use Policy applies to any individual, entity, or process that interacts with any (Company) Information Resource. endobj Any vendor, consultant, or contractor found to have violated this policy may be subject to sanctions up to and including removal of access rights, termination of contract(s), and related civil or criminal penalties. Employees should not allow family members or other non-employees to access (Company), The Internet must not be used to communicate (Company). Personnel should use approved encrypted communication methods whenever sending. (Adobe) If requirements or responsibilities are unclear, please seek assistance from the Information Security Committee. As a convenience to (Company) personnel, incidental use of. It applies to any company that handles credit card data or cardholder information. Effective security is a team effort involving the participation and support of every employee and affiliate who deals with information and/or information systems. Lost or stolen access cards, security tokens, and/or keys must be reported to physical security personnel as soon as possible. On-demand webinar: Taking a Disciplined Approach to Manage IT Risks . Keep in mind that templates are the starting point for developing your own policies; they must be customized to fit your organizations processes and needs. This plan will help to mitigate the risks of being a victim of a cyber attack because it will detail how your organization plans to protect data assets throughout the incident response process. Latest on compliance, regulations, and Hyperproof news. Violate local, state, federal, or international laws or regulations. Document the appropriate actions that should be taken following the detection of cybersecurity threats. Accounts must not be shared without prior authorization from (Company) IT, with the exception of calendars and related calendaring functions. Wishful thinking wont help you when youre developing an information security policy. The following are some of the most common compliance frameworks that have information security requirements that your organization may benefit from being compliant with: SOC 2 is a compliance framework that isnt required by law but is a de facto requirement for any company that manages customer data in the cloud. Document who will own the external PR function and provide guidelines on what information can and should be shared. /Filter /FlateDecode Detail all the data stored on all systems, its criticality, and its confidentiality. Remembering different passwords for different services isnt easy, and many people go for the path of least resistance and choose the same password for multiple systems. Stop by and see us at booth #2920. Personal items, such as phones, wallets, and keys, should be removed or placed in a locked drawer or file cabinet when the workstation is unattended. For more details on what needs to be in your cybersecurity incident response plan, check out this article: How to Create a Cybersecurity Incident Response Plan. Describe the flow of responsibility when normal staff is unavailable to perform their duties. All passwords, including initial and/or temporary passwords, must be constructed, and implemented according to the following (Company) rules: Must meet all requirements including minimum length, complexity, and reuse history. This way, the team can adjust the plan before there is a disaster takes place. Employees should not use personal email accounts to send or receive (Company). This email policy isnt about creating a gotcha policy to catch employees misusing their email, but to avoid a situation where employees are misusing an email because they dont understand what is and isnt allowed. /Length 228011 Leverage policies based on NIST, ISO, or other procedural-based documents. Personnel must not share their (personal authentication information, including: Similar information or devices used for identification and authentication purposes. It was designed for use by government agencies, but it is commonly used by businesses in other industries to help them improve their information security systems. Personnel should log off or lock their workstations and laptops when their workspace is unattended. Some antivirus programs can also monitor web and email traffic, which can be helpful if employees visit sites that make their computers vulnerable. Apptega is a registered trademark Apptega, Inc. | Privacy Policy, Mitigate your organizational risk for virus attacks. (Company) IT Management may choose to execute , All mobile device usage in relation to (Company). Passwords must not be posted on or under a computer or in any other physically accessible location. Laptops should be either locked with a locking cable or locked away in a drawer or cabinet when the work area is unattended or at the end of the workday if the laptop is not encrypted. This is about putting appropriate safeguards in place to protect data assets and limit or contain the impact of a potential cybersecurity event. It should also outline what the companys rights are and what activities are not prohibited on the companys equipment and network. Adopting a full set of information security policies is a critical step in ensuring that every department and employee understands their role in helping protect company, customer, and employee data. Personal information belonging to customers may not be published online. Emergency outreach plan. Storage of personal email messages, voice messages, files and documents within (Company), ISO 27002: 6, 7, 8, 9, 11, 12, 13, 16, 18, NIST CSF: PR.AC, PR.AT, PR.DS, DE.CM, DE.DP, RS.CO, Information Classification and Management Policy. To get a better idea for the style and content of each of these documents, we have provided samples of the premium content below for your review. All new personnel must complete an approved, All personnel must be provided with and acknowledge they have received and agree to adhere to the (Company) Information Security Policies before they are granted to access to (Company). Business Continuity and Disaster Recovery Policy, Charter Document for Information Assurance, Configuration Management and Change Management Policy, Cloud and Third-Party Service Providers Policy, Data Protection and Classification Policy, Internet Security and Acceptable Use Policy, System Decommissioning and Data Destruction Policy, Training, Education, and Awareness Policy, Comprehensive Policy Statements 2020 Q2 Excel File. Software installed on (Company) equipment must be approved by IT Management and installed by (Company) IT personnel. Reviewed by leading industry experts, these documents represent the collective experience of organizations facing similar challenges as you. Personnel are permitted to use only those network and host addresses issued to them by (Company) IT and should not attempt to access any data or programs contained on (Company) systems for which they do not have authorization or explicit consent. Unapproved activities include, but are not limited to: Accessing or distributing pornographic or sexually oriented materials. They filter incoming and outgoing data and pick out malware and viruses before they make their way to a machine or into your network. To protect the reputation of the company with respect to its ethical and legal responsibilities. Access cards and/or keys that are no longer required must be returned to physical security personnel. Under HIPAA, and covered entity (i.e., any organization providing treatment, payment, or operations in healthcare) and any of their business associates who have access to patient information have to follow a strict set of rules. An example disclaimer could be; The opinions and content are my own and do not necessarily represent (Company)s position or opinion.. Auto-forwarding electronic messages outside the (Company) internal systems is prohibited. Outline the activities that assist in discovering the occurrence of a cyber attack and enable timely response to the event. She is originally from Harbin, China. Detail which data is backed up, where, and how often. Please contact IT for guidance or assistance. Qorus Uses Hyperproof to Gain Control Over Its Compliance Program. NIST SP 800-53 is a collection of hundreds of specific measures that can be used to protect an organizations operations and data and the privacy of individuals. Personnel should use caution when responding to, clicking on links within, or opening attachments included in electronic communications. Personnel found to have violated this policy may be subject to disciplinary action, up to and including termination of employment, and related civil or criminal penalties. What Should be in an Information Security Policy? Access to the Internet from outside the (Company) network using a (Company) owned computer must adhere to all of the same policies that apply to use from within (Company) facilities. All personnel must complete the annual security awareness training. The purpose of a data breach response policy is to establish the goals and vision for how your organization will respond to a data breach. Security tokens (i.e. Any group/shared authentication information must be maintained solely among the authorized members of the group. This policy also needs to outline what employees can and cant do with their passwords. (Company) support personnel and/or contractors should never ask for user account passwords. This includes educating and empowering staff members within the organization to be aware of risks, establishing procedures that focus on protecting network security and assets, and potentially utilizing cyber liability insurance to protect a company financially in the event a cybercriminal is able to bypass the protections that are in place. You need to work with the major stakeholders to develop a policy that works for your company and the employees who will be responsible for carrying out the policy. SOC 2 is an auditing procedure that ensures your software manages customer data securely. Visitors accessing card-controlled areas of facilities must be accompanied by authorized personnel at all times. In order to quickly and efficiently diagnose a cyber attack, companies should implement data classification, asset management, and risk management protocols that alert them when data appears to be compromised. Inappropriate use exposes your organization to risks including virus attacks, compromise of network systems and services, and legal issues. To make it easier for users to download the entire archive of policies, please use the following links. Succession plan. Acceptable use policies are a best practice for HIPAA compliance because exposing a healthcare companys system to viruses or data breaches can mean allowing access to personal and sensitive health information. >> Physical and/or electronic keys used to access. A companys response should include proper and thorough communication with staff, shareholders, partners, and customers as well as with law enforcement and legal counsel as needed. Technology Allows Easy Implementation of Security Policies & Procedures, Payment Card Industry Data Security Standard, Conducting an Information Security Risk Assessment: a Primer, National Institute for Standards and Technology (NIST) Cybersecurity Framework, How to Create a Cybersecurity Incident Response Plan.
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